The Project Team

It is essential that one person is appointed to carry out the project management function. This person must be experienced in all aspects of the design and construction process and must be fully aware of the vital need to set up and maintain lines of communication and to prepare and manage the overall programme for the project.

Through a series of formal meetings with all members of the design and construction team, he shall ensure that the Client’s requirements are continuously reviewed and his objectives satisfied. Whoever carries out this role will act as the single point of contact between the Client and the Hyssna team and will advise the Client on technical and programme aspects of the project, and will execute the discussions and instructions of the Client.

Management of Information

With the aid of finite dates on the master programme and by consultation with all the members of the design team, the Project Manager will also manage the Client’s actions to ensure that no slippage occurs on the programme.

Programme and Progress Control

By analysis, at an early stage of the various duties of the team members and by allocating realistic time scales for the work, the Project Manager will prepare a control programme for use as a management tool, ensuring that all Client’s and project team’s activities are monitored and kept on the critical path. Should the programme need to change due to unforeseen circumstances, then the Project Manager will endeavour to re-programme the various key activities to maintain the critical dates.

Master Programme and Initial Cost Plan

We would then produce a precise master programme when formal dates have been agreed. Using our knowledge and experience within the industry, we shall prepare a cost plan for two particular uses: to indicate an overall budget for the scheme for the Client’s approval and to monitor any changes in cost as the design scheme develops.

Finalization of Formal Contract Documentation

When scheme designs are finalized, a more detailed cost plan will be developed. The final contract costs should not exceed this agreed figure unless the Client requires variations to the scheme.

Local Authority and Fire Approvals

In consultation with the design team, the Project Manager will assist in making applications for all permissions on behalf of the Client. As stated previously, fast track programmes often preclude obtaining approval prior to commencement to works on site.

Co-ordination of Sub-contractors

There will be continuing liaison between the Hyssna Design team, Project Manager and services design/contractors to ensure full and effective co-ordination of the design and construction of the works.

Monitoring and Control of Works on Site

Continuous monitoring of the progress, quality of workmanship and costs throughout the duration of the works on site will ensure that successful completion is achieved. Alternative courses of action will be advised should any problems be identified as matters progress.

Progress Reports

Progress reports will be issued to the Client on a regular basis and will include anticipated final costs and any variation costs agreed as requested.

Practical Completion Inspection

In conjunction with other consultants, the completed works will be inspected, a list of defective items will be issued and monitoring of the rectification of those defects will continue following handover of the fitted out space to the Client.

Final Account

Detailed information will be prepared in order to analyze all costs, including variations in order to agree the final account immediately upon completion of the works.

MEP DIVISION

Hyssna MEP Department to lead the effort in coordinating and managing the MEP trades on major Interior and Construction projects. As we turn another page in history, I would like to take this opportunity to express my profound gratitude to all our clients and business partners for their continued support and contributions to the success of Hyssna MEP Department through the years.

We, at Hyssna MEP will certainly continue to do what we do best; to ensure the high level of excellence and quality in our MEP projects and in the delivery of value-added Maintenance services.

Moreover, I would also like to emphasize that HYSSNA MEP will continue to invest in enhancing the level of Project Management, Design, Engineering, Procurement and maintain the high level of satisfaction of our clients, who we value as the most important assets of our company.

HYSSNA MEP offers complete solutions from design, supply, installation, testing and commissioning of the MEP systems that include Electrical, Fire Alarm, Low Current, Plumbing, Drainage, Fire Fighting, HVAC as per the requirement of the local authorities of the U.A.E. for commercial and residential buildings, group of villas, hospitals, shopping malls, high rise towers, infrastructure and industrial projects. Over the past few years we have been rated as the best for our works

Hyssna Procurement Department is quality focused and responsible for the procurement and acquisition of goods and services that are necessary for the smooth functioning of the company. The Procurement Department is one of the key sector in the field of Interiors. Our procurement department mainly involves for procuring the materials for Projects.

Procurement for Projects: In co-ordination with the concerned project managers, all loose fittings and FF&E, Floor, wall & Ceiling finishes, electrical lighting items required for the specified projects are procured globally through this division.

Here’s a look at some of the product procurement elements we look after:

• Budget review

• Identify the goods and services to procure

• Complete Purchase Orders and issue to suppliers

• Agree on delivery timeframes and methods

• Receive goods and services from suppliers

• Review and accept the items procured

• Continuous Quality Control

• Approve supplier payments

• Identify supplier contract milestones

• Review supplier performance against contract

• Identify and resolve supplier performance issues

• Communicate the status to management

Procuring goods and services from external suppliers can be a critical path for many projects. Often, the performance of the supplier will reflect on the performance of the overall project team. It’s therefore crucial that we manage our supplier’s performance carefully, to ensure that they produce deliverables which meet our client’s expectations.

The procurement process involves managing the order, receipt, review and approval of items from suppliers. A procurement process also specifies how the supplier relationships will be managed, to ensure a high level of service is received. This is a critical task helps us “get what client have paid for”. We can ensure that the items provided meet the project need. It also helps us to manage the supplier relationship, ensuring that any issues are resolved quickly & get the maximum value from our supplier relationship.

Project Tender Estimation:

No matter the size or budget, estimating a project can be a daunting task. Every project request comes with a mystical, gray area that makes everyone nervous about expectations concerning cost, timelines, and level of effort. Because the grey area changes from project to project, there is no magical portion for creating a solid estimate. In order to create a workable estimate, you need to know your team, deliverables, tasks, and process like the back of your hand. You also have to be comfortable asking questions to figure out the things that you (and maybe even your potential client or customer) do not know.

This chapter touches on best practices for creating project estimates grounded in your understanding of a project reality and being prepared for that alternate universe that eventually ends up in a change request. Get ready to learn a whole new set of dark arts, because you’re about to become the best project estimator in the business.

Mr. Robin Francisco is Hyssna’s PLANNING MANAGER. He is a Qualified and Competent Planning Engineer who has vast experience in the field of Construction and Interior Fit Out.

We aspire to deliver a consistent relationship to our client and our main focus is to deliver the Project on Time and in Budget.

Being part of the Team, we build a Contractual Construction Schedule using a Project Software (Primavera P6), whereby a comprehensive process has to take over and start with defining the Activities, Estimating Activity Resource and Estimating Activity Duration. This data are the initial calculation forming a Project Schedule in sequence of EPS(Enterprise Project Schedule), and creating a new Project, to commence a WBS(Work Breakdown Structure) and breaks into its defined activities with its logical relationship loaded with resource (Labor, Non Labor and Material) and considering all Contractual Milestone Obligation a comprehensive meticulous Construction Program is formed giving its insights to a World of Planning & Monitoring with keep track Reports of Earned Value Management (Cost & Man days) Weekly and Monthly basis.

Interior finishing is a matter of ‘sequence’. Schedule activity sequencing is to be planned under scrutiny for each and every area. This would be of course an iterative task for fit-out PLANNING ENGINEER.

Mr Dennis Mutasa is Hyssna’s Occupational Health and Safety Manager .He is a trained and Competent Safety professional who has vast experience in the field of Safety and he holds several Safety Qualifications. He is also a member of well recognized Safety professional Bodies such as IOSH,OSHAD and ISQEM.

Hyssna International LLC has an occupational Health and Safety Management System that is committed to providing a safe working environment for all its employees and the project staff whether office based or on site. Our HSE Manager Mr. Dennis Mutasa has taken all necessary precautions taken to provide safe systems of work, and to ensure that adequate instructions and information are available to enable potentially hazardous operations to be assessed and controlled. Facilities are being provided to maintain proper consultation between management and employees, via routine safety meetings and safety checks and toolbox talks. The company recognizes that early planning, effective prevention and control, use of personal protective equipment, accident reporting and good record keeping are all part of an effective safe management policy.

Subcontractors are similarly bound by our Health and Safety policy and are required to perform risk assessments of their operations and conduct their work safely. Hyssna International LLC has a mandate to provide a safe working environment for their employees and subcontractors and have procedures in place for dealing with their sub-contractors.

Project Safety Plan

Details of safety responsibilities will be documented in the Project Safety Plan for both Hyssna International LLC staff and subcontractors. Subcontractors will be required to submit method statements or risk assessments, which will be subject to approval. The identification of materials, which require special handling, is also provided for in the safety plan together with precautions and responsibility for action. The control of substances hazar

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